Enter the account code of the supplier you have received the credit note from. If you do not know the code, use the Finder button to create a new code or to display a list of existing suppliers and then select the one you want.
If you know what a supplierÆs code starts with, for example, the letter æGÆ then enter G and choose the Finder button. The Finder automatically highlights for you the first account code beginning with the letter (or letters) you entered.
When you have entered a valid code, the screen displays the name of the account in the box at the top of the screen and also enters for you the default nominal account code, department and VAT rate to be applied.
If you enter part of a code or a code that is not recognised by the program, the Finder is invoked for you to select another account, or create a new one by clicking New. (If you use the New function, the program displays a box for entry of the accountÆs details).

Enter a department code if you want to assign this transaction to a specific department.
The department code that you entered as this supplierÆs default will be entered for you automatically.

The current system date is entered for you automatically. Change this to the actual credit note date if it is different. Use the Calendar button to select a date if necessary.

You can enter here any text of up to 30 characters to identify the credit note entry.

You can enter a reference here to make it easier for you to trace the credit note. This is the reference that appears on your reports.

In this box you will normally enter the net amount of the credit note up to 99,999,999.
If you prefer, you can alternatively enter the gross amount (including VAT) and then choose the Calculate Net button. The system then splits this value and places the net amount here and the VAT amount in the Tax box automatically. The VAT is calculated using the tax code in the Tc (Tax Code) box.
Note: you can access the euro calculator from this text box by pressing F5.

Enter an additional reference here. For example, you could enter the credit number that the supplier has entered on the credit note. This allows you to recognise your supplier's credit note more easily if you have a query about it.

The default Tax Code for this supplier is entered for you automatically. If you wish you can enter any of the other tax codes defined in your VAT rate table.

This box is used to identify the nominal ledger account code to which the purchase value (net) of this credit note entry is to be posted. The supplierÆs default nominal code will be entered automatically for you. Change this, if necessary, by entering the code directly, or use the Finder to search for, and select the code you need.
If you enter a code that is not recognised by the program, the Finder is invoked and you can either select another account or create a new one by clicking New.

This box displays the amount of VAT calculated by applying the tax code entered (Tc) to the net amount shown in the Net box. You can change the amount shown directly here if necessary.

This shows the total of the amounts entered in the Net column.

This shows the Net total added to the Tax total to give the Gross total.

This shows the total of amounts entered in the Tax column.

The name of the supplierÆs account will automatically appear in this box when you enter the account code.

The name of the nominal ledger account will automatically appear in this box when you enter the nominal account code.

The tax rate for the tax code currently being entered appears here automatically.